Privacy Policy
Privacy Policy for Recruitment Using Wide and Wise Talent Partner
Wide and Wise (“Controller,” “we,” “us,” etc.) is committed to safeguarding the privacy of individuals who use our recruitment service (“Service”). This Privacy Policy outlines how we handle personal data in the recruitment process, ensuring that Users (“Users”) feel secure and informed about our data handling practices. We are dedicated to maintaining the highest standards in personal data protection. We collect, process, manage, and protect User’s personal data in accordance with this Privacy Policy (“Privacy Policy”).
1. General Information
As the data controller, we comply with applicable privacy laws and regulations. We process personal data to manage and facilitate recruitment for our organization.
2. Collection of Personal Data
We are responsible for processing personal data provided by Users or collected in connection with the Service.
When and How We Collect Personal Data
We collect personal data from Users when they:
• Submit an application through the Service or through other means, providing personal data either directly or via third-party sources like Facebook or LinkedIn.
• Use the Service to connect with our staff, providing personal data either directly or via third-party sources like Facebook or LinkedIn.
• Provide identifiable data in the chat function on our website, relevant to the application process.
We may also collect data from third parties, such as Facebook, LinkedIn, and other public sources, referred to as “Sourcing.” Sourcing may be conducted manually by our employees or automatically through the Service.
Existing employees may recommend potential applicants by providing personal data about them. In these cases, the potential applicant becomes a User in the context of this Privacy Policy and will be informed about the processing of their data.
Types of Personal Data Collected and Processed
The categories of personal data collected through the Service include but are not limited to: names, email addresses, photos and videos, information from Facebook and LinkedIn accounts, answers to recruitment questions, job titles, education, and other relevant information. Only data necessary for the recruitment process is collected and processed.
Purpose and Lawfulness of Processing
The purpose of collecting and processing personal data is to manage the recruitment process. The lawful basis for processing personal data is our legitimate interest in simplifying and facilitating recruitment.
Personal data processed for aggregated analysis or market research purposes is always anonymized and cannot be used to identify specific individuals. As such, this data is not considered personal data.
Consent of the Data Subject
Users consent to the processing of their personal data for the purposes of recruitment when they:
• Submit an application through the Service, providing personal data directly or via third-party sources like Facebook or LinkedIn, and consent to the Controller using external sourcing tools to gather additional information.
• Use the Service to connect with our recruitment department, providing personal data directly or via third-party sources like Facebook or LinkedIn.
Users also consent to the Controller collecting publicly available information about them for recruitment purposes.
The User’s consent to data processing, as outlined above, will be governed by the sections on Storage and Transfers and Data Retention. Users may withdraw their consent at any time by contacting us using the details provided in Section 9. However, withdrawing consent may prevent Users from applying for specific jobs or using the Service.
3. Data Storage and Transfers
Personal data collected through the Service is stored and processed within the EU/EEA or in a third country deemed by the European Commission to have an adequate level of data protection. Data may also be processed by suppliers who have entered into binding agreements that fully comply with legal requirements for international data transfers or where adequate safeguards are in place. To obtain documentation regarding these safeguards, please contact us using the details provided in Section 9.
Data Retention
Unless a User objects in writing, their personal data will be stored and processed for as long as necessary to fulfill the purposes outlined above. Potential applicants may be considered for future recruitment, and for this reason, their personal data may be retained until it is no longer valuable for recruitment purposes. If Users do not wish their personal data to be retained for future recruitment, they should contact us using the details in Section 9.
4. User Rights
Users have the right to request information about the personal data we process by contacting us in writing using the details provided in Section 9. Users are entitled to one free copy of their processed personal data. For additional copies, we may charge a reasonable fee to cover administrative costs.
Users have the right to request rectification of inaccurate personal data, deletion or restriction of processing, and to object to processing based on legitimate interests in certain circumstances.
Users can revoke their consent to data processing at any time by contacting us. However, revoking consent may prevent Users from applying for specific jobs or using the Service.
In certain situations, Users have the right to data portability, allowing them to transfer their personal data to another controller, provided this does not infringe on the rights and freedoms of others.
Users have the right to lodge a complaint with the supervisory authority if they believe their data has been processed in violation of privacy laws.
5. Security
We prioritize personal integrity and take reasonable measures to ensure that User data is processed securely and in accordance with this Privacy Policy and the GDPR. However, data transfers over the internet and mobile networks are never entirely risk-free, and Users transfer data at their own risk. Users are responsible for keeping their login information confidential.
6. Transfer of Personal Data to Third Parties
We do not sell or transfer Users’ personal data to third parties, except:
• To contractors and subcontractors, acting as Processors and Sub-Processors according to our instructions for the provision of the Service.
• To authorities or legal advisors if criminal or improper behavior is suspected.
• To authorities, legal advisors, or other parties if required by law or regulation.
We only transfer personal data to trusted third parties and carefully select partners to ensure compliance with current privacy laws. Our partners include server and hosting companies, email service providers, video processing companies, data sourcing companies, analytics services, and others relevant to providing the Service.
7. Aggregated Data (Non-Identifiable Personal Data)
We may share aggregated data with third parties. This data, compiled from information collected through the Service, may include statistics on internet traffic or geographical location. Aggregated data does not contain any personal information that could identify individuals and is thus not considered personal data.
8. Cookies
When Users utilize the Service, cookies may be stored on their devices. Cookies are passive text files stored in the User’s internet browser and are used to enhance the User’s experience of the Service and to collect information, such as usage statistics, to maintain and improve the Service. In some instances, data collected via cookies may be personal data and will be regulated by our Cookie Policy.
Users can disable cookies at any time by adjusting their device settings. Disabling cookies may affect the functionality and experience of the Service.
9. Changes to the Privacy Policy
We reserve the right to modify or update this Privacy Policy at any time. The latest version will always be available through the Service. A new version will be considered communicated to Users when they have been notified via email (using the email provided in connection with the Service) or when they have been otherwise informed of the updated Privacy Policy.
10. Contact Information
For questions, further information about our data handling practices, or other inquiries, please contact us.
Wide and Wise